Sitework Project Coordinator

Sitework Projecr Coordinator
352.333.3233 |
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Concept Companies is an innovative, unconventional and exceptional company, with a collaborative, bold and dynamic team that share a passion for supporting the communities where we build, work and live.

From the ground to the sky, our solutions span the whole spectrum. Whether its retail, life sciences, fitness, or industrial construction, we’ve done it all and we’ve done it all well. From site selection to design to contracting, we know how to make a project successful now and into the future.


This position assists the project manager and/or estimator while acting as a liaison between the field and office. There will be multiple projects at any given time. Strong organizational skills and the ability to multi-task are imperative in this position.


+ Assist the project manager and/or the Director of Operations on multiple projects.

+ Upload current sets of documents to the server and to PlanGrid.

+ Scan and distribute a complete set of permit documents to the field, superintendent, and either the office or field (for subcontractor use).

+ Request, receive process and distribute submittals in a timely manner.

+ Process all RFI’s (Request for Information) until answered. Distribute to the appropriate parties.

+ Process the Owner pay application (monthly). Collaborate with the project manager for percentages complete, change orders, and stored materials.

+ Follow through with the Owner pay application approval process and once approved, submit to the Owner. Track Owner payments due and received on a Master Monthly Billing Spreadsheet.

+ Process all subcontractor pay applications. Ensure that all subcontractor/supplier lien releases, signed subcontract agreements, change orders, etc. are in order each month prior to submitting their pay request to the project manager.

+ Ensure that all insurances for active subcontractors are current.

+ Prepare meeting minutes including OAC (Owner, Architect, Contractor) meetings. Participate and document the on-site pre-construction meeting as well as the internal pre-construction meeting.

+ Assist the Project Manager in preparing weekly reports and monthly reports.

+ Maintain a change order proposal log. Follow up with the project manager until all COP’s have been addressed.

+ Prepare all close-out books and distribute.

+ Ensure that the as-built drawings are complete and distributed appropriately.

+ Receive all warranty requests and notify the appropriate Project Manager.

+ Follow through to make sure the work has been completed to the satisfaction of the Owner (preferably via email).

+ With the PM’s approval, “dead file” the closed project. Ensure that the file boxes are labeled and taken to storage.

+ Receive phone calls on behalf of the project manager when appropriate.

+ Assist the preconstruction department (Chief Estimator, Senior Estimator, Estimator) in projects that are bidding.

+ Assist the assigned estimator and/or Project Manager during the preconstruction phase of construction management or design-build project.

+ Assist the preconstruction department (when acting as the developer) in obtaining Hazardous Material Investigation Reports, FDEP requirements and Geo-Technical Reports.

+ Assist the Estimator in obtaining Bid Bond, Insurance, and P&P Bonds, when required.


+ High School Diploma or equivalent

+ AA Degree (Preferred)

+ 50 wpm typing – minimum

+ Computer literate (MS Office programs preferred)


+ Integrity/Trust, Work Standards

+ Teamwork

+ Concern for Detail

+ Communication

+ Planning, organizing, and multitasking

+ Professional/Technical Knowledge


10 % Travel

0 % Heavy Lifting

0 % Heavy Equipment Operation

90 % Office




+ Medical, Dental Coverage

+ Paid Holidays and Vacation Time

+ Retirement Account with Employer Match

+ Food Truck Fridays

+ Team Happy Hours

+ Competitive Salary